Administration System
First and foremost, the Administration System controls the members' access to the court booking system.
- Members -- Members' are either set to "active" and are able to login and book courts, or set to "inactive" and unable to login. This is also a Members database which you can download and save as an Excel spreadsheet.
- Block bookings -- It's very easy to block courts for club nights, team matches, and tournaments. Just select the date and click the courts to block out.
- Cancellations -- The Administration System can be configured to track late cancellations and no-shows, or to refund members for cancelled courts.
- Booking Statistics -- The Administration System includes live booking statistics showing the number of courts booked each month for each membership category.
In addition, the MyCourts Administration System has several additional features which have been developed specifically to address the needs of UK squash and tennis clubs.
- League Management System -- This has proven to be a very popular feature for members, who can look up league opponents on the website and get their contact details (shown only to logged-in members). No more excuses for not playing all those league matches!
- Web page Content Management System -- The built-in Content Management System (CMS) is used to edit web pages and upload images and files (such as the membership application form) which are published on the booking system's built-in club website. No technical skills are required -- if you can use Word then you can publish web pages!
- Payments Ledger System -- This is a simple ledger system to record payments for membership fees, tournament entries, and any other items that may need to be recorded. The system keeps a separate account for each member in the database.
- Email Broadcasting System (coming soon!) -- This system will allow an administrator to compose and broadcast an email message to all members or just a selected group of members. A perfect solution for promoting special events at the club!
The Administration System features can be accessed from any PC with an Internet connection, so that the club management (or designated committee members) can block courts and control members' access to the system, and perform other management tasks from home or office.
These features can also be separately restricted with different logins so that the tasks can be delegated and managed by different committee members or administrators.